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Home » Homeschooling » How to Create and Keep A Homeschool Portfolio Up To Date

How to Create and Keep A Homeschool Portfolio Up To Date

Published September 12, 2013 Updated September 28, 2021 / by Savanah / 8 Comments
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Creating & keeping a homeschool portfolio up to date is one of the most stressful parts of homeschooling.  Deciding what to include, what to toss, and what to do with your portfolio can be overwhelming.  I have developed a method that works well for me and will hopefully help you this year as well.

Create a Homeschool Portfolio

How to Create and Keep a Homeschool Portfolio Up to Date

Check your individual state guidelines

Regardless of what last year’s regulations were, it is imperative to check each year with your department of education and verify what is required of homeschoolers each year. Some states only require Intent to Homeschool be provided while some require standardized testing to be done annually.

Others require a complete curriculum to be provided and approved as well as a full Portfolio. Provided each year along with standardized testing. Before preparing your school year, check with your state board of education and find out what is required of you.

Create a Binder for each Child

At the beginning of each school year I create a large 3 ring binder for each child. Inside each binder I have tabs for each subject and within those tabs, additional tabs for each division of that subject. As assignments are completed I file them away inside the binder immediately to keep papers from being lost and to keep each child’s information together in one single location for the entire year.
Tab Examples:
Subject Tab: English
Assignment Tabs: Vocabulary, Book Reports, Essays, Quizzes, Tests

Clean Out Binder Monthly

Each month I pull all homework and busywork assignments and either throw away or set aside in a review folder for test prep. I keep all tests, quizzes, essays and reports in the binder for the duration of the year. This is for easy reference when it’s time to compile a portfolio at the end of the school year.

At the front of each tabbed subject I have an easy spreadsheet printout that I can log all assignment scores on. I keep one per quarter of the year. At the end of the year these go inside the portfolio as a way to reference quickly the child’s test score and progress.

Command Center Ideas

I may be a wee bit obsessed with command centers. They are so easy to set up however work best for you and your family & can be as simple and small or large & fancy as you like! You can buy an all-in-one system, combine pieces, or design your own!

Store as you go

Don’t wait until the end of the month to file papers. Each day as an assignment is completed and turned in store them in the appropriate binder. By grading and storing as you go you eliminate stress and are assured you will have all of your paperwork on hand when in need.

Keep Portfolios in one location year to year

I love being able to reference back to last year’s assignments an portfolio to show how much my children have improved in various subjects. This is also a great reference point for you to share with state educators as needed. On some occasions your student may be in a lower percentile than the average student. However if you can show significant improvement year to year they will be pleased with how you are working with that individual student.

Always work within your time and budgetary constraints. Remember that the more you stay on top of things now the easier it will be at the end of each school year. The binder method itself can be used as a stand-alone portfolio. Or can simply be a starting place to compile yours at the end of each year. That will depend on your state board of education requirements as well as your own preferences. Keep in mind the more work you do now the easier it will be in the end.

Looking for more ways to keep your homeschooling organized?  Check out these frugal storage solutions, ideas on keeping homeschool papers from taking over, and tips on creating a homeschool schedule that works for you!

Filed Under: Homeschooling

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Reader Interactions

Comments

  1. Samantha @Stir the Wonder

    June 20, 2015 at 9:06 pm

    Great tips! Thanks for linking up at the Thoughtful Spot!

    Reply
  2. Jennifer | The Deliberate Mom

    July 13, 2015 at 8:25 pm

    Wonderful suggestions! I like to keep track of things as we go along and I have a portfolio update monthly to keep me on track!

    Thanks for sharing your tips!
    xoxo

    Reply
    • Savanah

      July 19, 2015 at 11:30 pm

      Thanks for stopping by! I’ll have to check out your homeschool supply list to make sure I’m not forgetting anything before I hit the stores this week!

      Reply
  3. Paddy Eger

    August 22, 2015 at 8:44 am

    Savannah, Great article on homeschooling notebook! I’d like permission to copy the article to share with my education blog readers. I’d give you full credit, of course. Please contact me through my email to let me know your decision.

    Reply
    • Savanah

      September 6, 2015 at 4:02 pm

      Paddy,

      Feel free to link to the post & include one image with a summary of the post, but please do not copy the content of the post as Google frowns on duplicate content.

      Reply
  4. Christina

    May 20, 2016 at 2:52 pm

    This was our second year homeschooling, and I have papers spilling everywhere right now just waiting to be put in their binder. Why didn’t I think of doing it as we go? What a simple and brilliant suggestion that I plan to use next year. Pinned!

    Reply
    • Savanah

      May 20, 2016 at 6:56 pm

      Thanks for pinning! Most of the tips I share, I learned the hard way 🙂

      Reply
  5. rebecca younger

    August 10, 2018 at 7:52 am

    We’re in Iowa too! Just moved here in September and we are starting our first year of homeschooling. Thank you for the tips!

    Reply

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